2017 Fall Summit Exhibitor Info

Please use the links below to learn more about exhibit space at the Fall Summit. Information regarding the exhibit hall will be posted and updated here.

 

 

Exhibitor Visibility

The Nursing Organizations Alliance meeting offers exhibitors as much exposure as possible which is why we schedule the breakfasts, breaks and opening reception in the exhibit hall. We recognize the value exhibitors add to the meeting and will do all in our power to increase exposure opportunities. Exhibitors are also invited to send two people to each social event.
 

Exhibit Assignment

Booths are assigned on a first-come, first-served basis, with the hall opening to the previous year's exhibitors in advance of the public. Organizations whose full payments are received first will be placed first. Exhibit management reserves the right to change booth assignments at any time necessary. The exhibitor will be informed of any such change immediately.
 

Exhibit Hall Hours

 (subject to change)

Thursday, November 16th
5:30 p.m. - 7:00 p.m. Reception in Exhibit Hall
Friday, November 17th
8:00 a.m. - 8:30 a.m. Breakfast in Exhibit Hall
 11:00 a.m. - 11:30 a.m. Break in Exhibit Hall
3:00 p.m. - 3:45 p.m. Break in Exhibit Hall
5:30 p.m. - 6:30 p.m. Networking Reception
Saturday, November 18th
8:00 a.m. - 9:00 a.m. Breakfast in Exhibit Hall

The exhibit hall will be locked when the hall is not open.

Additional Networking Opportunities

Friday, November 17th
 12:30 p.m. - 1:45 p.m. Lunch & Networking
6:30 p.m. - 9:00 p.m. Offsite Event: Dinner & Entertainment

 

Installation of Exhibits

Thursday, November 16th
2:00 p.m. - 4:30 p.m.

The exposition is scheduled to open at 5:30 p.m. on Thursday. We ask that your booth area be fully set by 4:30 p.m. on Thursday so that the exhibit area can be cleaned prior to the opening. It is the responsibility of exhibitors to have their exhibits in place before the opening of the exposition.

Children under the age of 18 are NOT allowed in the exhibit hall during set-up and tear-down.
 

Dismantling of Exhibits

Saturday, November 18th
9:15 a.m. - 2:00 p.m.

All exhibits must be dismantled and removed no earlier than 9:15 a.m. and prior to 2:00 p.m., Saturday, November 18th . No packing of equipment, literature, etc. or dismantling of exhibits will be permitted until the official closing time. Exhibitors shall care for and keep in good order all space occupied by them. Special cleaning and dusting of booth, display, equipment and material will be the exhibitor's responsibility and shall be performed at the exhibitor's expense. Please contact exhibit management to arrange for this service.
 

Registration

Thursday, November 16th
2:00 p.m. - 6:30 p.m.

Friday, November 17th
8:00 a.m. - 3:00 p.m.

Saturday, November 18th
8:00 a.m. - 9:00 a.m.

Each person working in or visiting the exhibits will be required to register and wear an identification badge at all times. An exhibitor will be permitted to register two members of his/her firm on a complimentary basis for each single booth space reserved. Exhibitors must pre-register using the online form. No more than two people from each exhibit booth will be permitted in the hall and to attend each social event.
 

Cancellation

Cancellation of exhibit space must be submitted in writing to The Nursing Organizations Alliance Headquarters. Cancellations received on or before September 21, 2017 will receive a refund minus a $100 administrative fee. Cancellations after September 21, 2017, will not receive a refund.
 

Picture/Video Release

By attending the Nursing Organizations Alliance Fall Summit, you understand and accept that photographs or videos taken of you may be used by the Nursing Organizations Alliance and/or the Greater Birmingham Convention & Visitors Bureau for promotional and/or educational purposes.
 

Standard Booth Equipment

The standard exhibit booth will be approximately 10' deep by 8' wide, consisting of a draped back wall 8' high and side dividers 3' high. The height of each exhibit may not exceed 8' unless written permission is obtained and your exhibit may not exceed the depth of your booth. The rental price of a table top display includes one clothed and skirted 2'X6'X30" table, two chairs, an identification sign and one wastebasket. The floor of the exhibit hall is carpeted. Exhibits must not obstruct the light, view, or space of other exhibiting companies or aisle-ways.

After the exposition, it is the responsibility of each exhibiting company to return its space to the condition in which it was assumed. Any damage to that space will be the responsibility of the exhibitor. It must be restored to its original condition at the exhibitor's expense.
 

Liability

The exhibiting company, its agents and representatives agree that The Nursing Organizations Alliance and the Sheraton Birmingham, and any of their officers, staff members, agents or employees, are not responsible for and are released from all liability as to any injury, loss or damage that may occur to the exhibitor, the exhibitor's agents, directors, officers or employees, or to any other persons or to the exhibitor's property prior to, during or after the holding of the conference.
 

Exhibitor Service Kit

If you have signed up as an exhibitor, a link to the Exhibitor Service Kit will be sent to you by the conference decorator, Fern Exposition Services. If you have not received the link, please contact Cynthia Barton with Fern at 615-256-0357 or cbarton@fernexpo.com. 

Insurance

The Nursing Organizations Alliance, the Sheraton Birmingham and the conference decorator do not maintain insurance covering the exhibitor's property. It is the sole responsibility of the exhibitors to obtain the appropriate amount of insurance to cover their property, agents or employees from theft, damage by fire, accident, or other cause. Exhibitors are responsible for their own property. Certificates of insurance must be furnished to exhibit management if so requested.
 

Fire, Electrical & Safety Regulations

The exhibitor assumes full responsibility for complying with city and hotel regulations concerning fire, safety and health. All materials, including table drapes, back wall materials, textile or paper displays and any other decorations or items in the exhibitor's booth must be nonflammable and are subject to inspection by the Fire Marshal.
 

Security

The exhibit hall will be locked when the hall is not open. Exhibitors are encouraged not to leave booths unattended during exhibit hours. Exhibitors are cautioned that small portable articles of value and personal items should be properly secured or removed for safekeeping after exposition hours. The Nursing Organizations Alliance will not guarantee exhibitors against, nor shall it be responsible for, loss of any kind.
 

Contract Application

Exhibit management reserves the right to reject any application for exhibit space or restrict any exhibit considered inappropriate and not in keeping with the character of the exposition. This restriction includes articles, conduct, printed matter or anything objectionable to the exhibits as a whole. As a policy, the Nursing Organizations Alliance does not allow Association Management Companies to exhibit at the Fall Summit. Statements made in booth display or literature for distribution is subject to evaluation for accuracy. Exhibit management shall prohibit the use of amplifying equipment or music if it is considered to be objectionable. Exhibit management will require modification of the appearance or dress of persons or mannequins used in connection with displays or demonstrations, if considered inappropriate. All demonstrations must be confined to the limits of the exhibit booth.
 

Use of Association Logo

Use of the Association logos in any form is forbidden. Reference to The Nursing Organizations Alliance in any form of advertisement must be approved in advance by The Nursing Organizations Alliance staff.
 

Cancellation or Postponement of Exposition

In the event of fire, strikes, riots, civil commotion, acts of God, war, terrorism or other unavoidable circumstances rendering it impossible or impractical for any reason for The Nursing Organizations Alliance to perform such contract, the Association's performance under such contract shall be excused. In such events, all deposits and payments made by the exhibitor for exhibit space shall be returned to the exhibitor minus any expenses incurred by the Association on behalf of the exhibitor.
 

Cooperation of Exhibitors

The foregoing regulations with reference to exhibits have been formulated in the best interests of the exhibitor and cooperation is therefore requested. These regulations are a part of the agreement between the exhibitor and exhibit management. Any matters not specifically covered in this prospectus and contract are subject to decision by exhibit management. Exhibit management reserves the right to make such changes, amendments and additions to these rules as it considers advisable for the proper conduct of the exhibit, with the provision that all exhibitors will be advised of any such changes.
 

For further information, please contact:

Will Engle, CMP
Director of Conferences and Events
201 East Main St, Ste 1405
Lexington, KY 40507
P: 859-514-9215
F: 859-514-9188
E: WEngle@AMRms.com