Fall Summit Sponsor & Exhibitor Details

Thank you for supporting the NOA Fall Summit through a sponsorship or exhibition booth. We encourage you to access our Sponsors & Exhibitors page for general sponsor information about support and the Sponsorship & Exhibition Prospectus, our Fall Summit General Information page for event-wide details like dress code, registration hours, exhibition hall hours, and our Exhibitor Service Kit.

Below you will find some more specific information for you, our sponsors and exhibitors, which includes both exhibition details as well as other information of importance.

Attendee Roster

NOA is happy to share our attendee roster with all of our sponsors and exhibitors. Due to privacy laws, our attendees must opt in to be included on this list so the roster may not include every individual in attendance, but will include all attendees who opt in. A preliminary attendee roster will be shared with all sponsors and attendees in advance of the meeting and a post-event list will be distributed after the event.

Booth Assignments

The Fall Summit's host sponsor booths are placed first, then booths are assigned on a first-come, first-served basis based on the date full payment is received. NOA staff reserve the right to change booth assignments if necessary; any affected sponsor or exhibitor will be informed of any such change immediately.

Cancellation or Postponement of Event

In the event of a fire, strike, riot, civil commotion, acts of God, war, terrorism, or other unavoidable circumstances rendering it impossible or financially impractical for any reason for NOA to perform such contract, NOA's performance under such contract shall be excused. In such events, all deposits and payments made by the sponsor or exhibitor for services unrendered shall be returned to the sponsor minus any expenses incurred by NOA on behalf of the sponsor or exhibitor.

Complimentary Registrations

Each sponsor or exhibitor is provided with two (2) complimentary registrations. The individuals working in the exhibition hall are required to register and wear an identification badge at all times. Exhibitors and sponsors must pre-register (form coming soon). If additional representatives are desired, please contact NOA at [email protected] to register additional booth representatives.

Content Appropriateness

NOA management reserves the right to reject any application or restrict any sponsor or exhibitor considered inappropriate for this event, or distributing/displaying items inappropriate for this educational meeting. This restriction includes articles, conduct, printed matter, dress of exhibitors, or anything objectionable as a whole.

Cooperation of Sponsors & Exhibitors

The foregoing regulations with reference to booth space have been formulated in the best interests of the exhibitor and cooperation is requested. These regulations are a part of the agreement between the sponsor/exhibitor and NOA. Any matters not specifically covered on this website, in the registration form and agreement or in the Service Kit are subject to decision by NOA. NOA reserves the right to make such changes, amendments, and additions to these rules as it considers advisable for proper conduct, with the provision that all sponsors and exhibitors will be advised of any such changes.

Exhibitor Service Kit

The Exhibitor Service Kit is available for download. This document includes general information about the venue, the Mayo Civic Center, the venue's policies and procedures, freight handling service order form, and an order form for additional exhibitor services, furniture, etc.

Fire, Electrical & Safety Regulations

The exhibitor assumes full responsibility for complying with city and venue regulations concerning fire, safety, and health. All materials, including table drapes, back wall materials, textile or paper displays, and any other decorations or items in the exhibitor's booth must be nonflammable and are subject to inspection by the Fire Marshal.

Installation & Dismantling of Booths

Installation times will be posted once finalized. It is the responsibility of the sponsors to have their booths in place before the opening of the sponsor hall. Children under the age of 18 are NOT allowed in the sponsor hall during set-up and tear-down.

Dismantling times will be posted once finalized. No packing of equipment, literature, etc., or dismantling of booths will be permitted until the official closing time.

Insurance

NOA, the Mayo Civic Center, and the conference decorator do not maintain insurance covering the exhibitor's property. It is the sole responsibility of the exhibitor to obtain the appropriate amount of insurance to cover their property, agents, or employees from theft, damage by fire, accident, or other causes. Exhibitors are responsible for their own property. Certificates of insurance must be furnished if so requested.

Liability

The sponsoring/exhibiting company, its agents, and representatives agree that NOA and the Mayo Civic Center, and any of their officers, staff members, agents, or employees, are not responsible for and are released from all liability as to any injury, loss, or damage that may occur to the exhibitor, the exhibitor's agents, directors, officers or employees, or to any other persons or to the exhibitor's property prior to, during or after the holding of the meeting. It is the responsibility of each exhibiting company to return its space to the condition in which it was assumed. Any damage to that space will be the responsibility of the sponsor. It must be restored to its original condition at the exhibitor's expense.

Networking Opportunities

In addition to time meeting our attendees in the exhibition hall, we strongly encourage you to participate in these additional networking opportunities. Details and specific times for these events will be posted on the Full Program & Agenda once it is finalized:

Attend the opening general session with attendees
Lunch on Friday with the attendees
Off-site dinner and entertainment on Friday with attendees

Security

The exhibition hall will be locked when the hall is not open, however exhibitors are cautioned that small portable articles of value and personal items should be properly secured or removed for safekeeping after hours. NOA will not guarantee, nor shall it be responsible for, loss of any kind.

Standard Booth Equipment

A standard booth will be approximately 10' deep by 8' wide, consisting of a draped back wall 8' high and side dividers 3' high. The height of each booth may not exceed 8' unless written permission is obtained. The floor of the sponsor hall is carpeted and the rental price includes one clothed and skirted 6'x30" table, two folding chairs, and an identification sign. Sponsors must not obstruct the light, view, or space of other sponsoring companies or aisleways.